Capture the work
Record service dates, session notes, support items, line notes, and participant verification in a consistent format.
Service records, invoice drafts, and evidence in one workflow
Turn NDIS service records into clearer invoices
CarePlanPay helps small providers capture delivered supports, prepare invoice drafts, and keep the notes behind each invoice line close at hand.
What CarePlanPay helps with
A practical billing workflow for providers who want less retyping, clearer records, and invoices that are easier to check before they go out.
Prepare cleaner invoices
Build invoice drafts from reviewed service logs with participant, agreement, support, and pricing context already connected.
Keep evidence close
Attach support notes to invoice lines so the record behind each charge is easy to find, check, and share.
Track what happens next
Record when an invoice is issued, monitor invoice status, and keep billing history in the provider record set.
A workflow built for confident review
CarePlanPay brings the working pieces of NDIS invoicing into one place: the participant, agreement, support rules, service notes, invoice lines, and invoice record.
Each step is designed to make the next check easier, from recording the service through to preparing the invoice and keeping the supporting notes with it.
Review-ready by design
- Plan and agreement details stay visible while invoices are prepared
- Service logs move through review before they become invoice-ready
- Invoice PDFs and support notes can be checked together
- Invoice status and billing notes are kept with the invoice record
- Provider decisions stay documented in the workflow
Built for hands-on providers
CarePlanPay suits sole traders and small NDIS providers that need a dependable way to connect services delivered, notes taken, invoices prepared, and invoice follow-up.
Simple early-access pricing
Start with the invoice and support-note workflow. Add heavier review tools as they mature.
Solo early access is available first. Provider and Pro / Trace will open as the workflow matures.
Controlled 60-day free trial
Core invoicing and record tools are included. External document extraction is not included. No card is required. Trial access is currently invite-only.
Request a trial inviteSolo
$10/month
Later $20/month
For sole traders and single-provider operators who want cleaner service logs, invoices, and support notes.
- 1 provider user
- Service logs
- Session notes and line notes
- Invoice PDFs
- Support notes PDFs
- Support notes search by participant and date
- Estimated support-cost summary
- Manual invoice email review/send
- Manual support-rule entry and embedded PDF text review
- Provider review required
Start checkout first, then create your account to finish setup.
Provider
$25/month
Later $50/month
For growing providers who need more invoice volume, more OCR draft extraction, and stronger participant support history.
- Everything in Solo
- More participant records
- Higher OCR draft extraction allowance during early access
- Support notes summaries
- Provider branding details
- Manual invoice email review/send
- Review-required invoice guardrails
- Priority early-access feedback
Pro / Trace
Coming soon
For providers that want heavier document extraction and invoice-guided review tools.
- Care-plan and agreement OCR draft extraction
- Human-reviewed support rules
- Invoice-guided support matching
- Trace-backed review
- Higher document volume
- Priority support
Focused by design
CarePlanPay is not a full rostering or workforce-management platform. It is focused on helping small NDIS providers keep clearer service records, prepare invoices, attach support notes, and review details before issue.
Document extraction
External document extraction is not included in the free trial or Solo access. Providers can paste text, enter support rules manually, and review any locally readable embedded PDF text.
Early-access pricing shown here will be available during the pilot.
Early-access pricing may change for new customers later. During early access, questions can be handled by contacting support@careplanpay.io.
CarePlanPay helps providers organise service records, prepare invoices, and review details before issue. Providers remain responsible for checking participant plans, service agreements, pricing rules, and invoice details. CarePlanPay is an independent software tool and is not affiliated with or endorsed by the NDIA or NDIS.
Ready to prepare cleaner invoices?
Open the provider workflow to capture service logs, prepare invoice drafts, and keep support notes organised.